TBU LEAVE INFO
Click the button above to download a printable (i.e. not yellow) PDF version of the Leaves Summary document shown above.
HOW TO REQUEST A LEAVE OF ABSENCE
The BWDSB has a new procedure for applying for a leave or retirement: the Employee Information & Leaves Form (EIL). Members can use this when requesting an unpaid leave or at-cost days; HR will complete the form on your behalf if you require a medical leave.
- Please visit https://eil.bwdsb.on.ca/
- Log in using your 4+3 BWDSB login and password.
- From the “New Request” dropdown menu, select the applicable form (such as Short-Term Leave, Long Term Leave, Retirement, Resignation, etc.).
- Online help is available by selecting “Click here for help” at the top of the form.
MEDICAL LEAVE OF ABSENCE
If you require a medical leave of absence on the advice of your doctor, you will need to have your doctor complete the BWDSB Functional Abilities Form (FAF), which can be found below.
It is vital that members print and take the FAF to their doctor, and that the doctor completes this form in full (in place of a doctor's note). If you get a written note from your doctor, the Board will send you this form and you will have to make another doctor's appointment to have it completed.
BWDSB Functional Ability Form (PDF format)
BWDSB Functional Ability Form (Word format)
Your doctor should not provide a diagnosis, but should use the FAF to indicate abilities and limitations.
Please submit the completed form to your administrator. You do not have to apply for a medical leave through the EIL; this will be done on your behalf by HR after they receive your completed FAF.
You can expect to be contacted by Kathy Eccles, Human Resources Officer, regarding a medical leave.
Please note that you are entitled to union representation at any meetings with HR regarding medical leaves, such as an accommodation meeting or a return-to-work meeting. Please contact Brian Windross, TBU President, at [email protected] if you have questions or require support.
It is vital that members print and take the FAF to their doctor, and that the doctor completes this form in full (in place of a doctor's note). If you get a written note from your doctor, the Board will send you this form and you will have to make another doctor's appointment to have it completed.
BWDSB Functional Ability Form (PDF format)
BWDSB Functional Ability Form (Word format)
Your doctor should not provide a diagnosis, but should use the FAF to indicate abilities and limitations.
Please submit the completed form to your administrator. You do not have to apply for a medical leave through the EIL; this will be done on your behalf by HR after they receive your completed FAF.
You can expect to be contacted by Kathy Eccles, Human Resources Officer, regarding a medical leave.
Please note that you are entitled to union representation at any meetings with HR regarding medical leaves, such as an accommodation meeting or a return-to-work meeting. Please contact Brian Windross, TBU President, at [email protected] if you have questions or require support.
PREGNANCY, PARENTAL, OR ADOPTION LEAVE
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If you are looking for information on pregnancy or parental leaves, including extended parental leaves and adoption leaves, download the attached document. This FAQ document is based on information found in the TBU collective agreement.
Provincial OSSTF has also provided a document with more generic advice about pregnancy and parental leaves. |
Changes to the approval process for short-term leaveS
December 2023
The TBU has received the following notice from Human Resources:
“In an effort to expedite short-term leave requests when staff enter them into the Employee Information and Leave system (EIL), they will now get an email response directly from their administrator/direct supervisor to confirm approval or denial. Previously there would have been an approval email generated through EIL.”
If you have applied for a short-term leave, such as an at-cost day or an unpaid day, please get in touch with your administrator if you do not receive a timely response.
Even after applying through the EIL and receiving approval from admin, teachers must still submit their school’s request-to-be-absent form to the appropriate administrator outlining the required supply coverage.
Some reminders about at-cost days:
The TBU has received the following notice from Human Resources:
“In an effort to expedite short-term leave requests when staff enter them into the Employee Information and Leave system (EIL), they will now get an email response directly from their administrator/direct supervisor to confirm approval or denial. Previously there would have been an approval email generated through EIL.”
If you have applied for a short-term leave, such as an at-cost day or an unpaid day, please get in touch with your administrator if you do not receive a timely response.
Even after applying through the EIL and receiving approval from admin, teachers must still submit their school’s request-to-be-absent form to the appropriate administrator outlining the required supply coverage.
Some reminders about at-cost days:
- TBU members may take up to 5 at-cost leave days per year.
- At-cost days can be taken consecutively or individually.
- You will not lose your entire pay for the day; the board will deduct the cost of the supply teacher who is replacing you. The price of a at-cost day is approximately $280, the minimum cost of a qualified occasional teacher (not to exceed 1/194 of Group 3, Year 0), and will not exceed 1/194 of the member's annual salary.
- The cost will be deducted even if you are not replaced on the day you are absent, for example on PD days or a snow day.
- Members apply for at-cost days through the EIL (Employee Information and Leave app inside the BWDSB Staff Portal).
- Your application must be granted provided that your request is not adjacent to March Break, Christmas break, or summer. You can, however, use at-cost days to extend long weekends at other times of the year.
- For any given day, only three requests will be granted at each school or worksite, on a first-come, first-serve basis.
- There will be no deduction from sick leave, and no impact upon pension subject to current Teacher Pension Plan regulations.
- Please remember to CHECK YOUR CHEQUE and your absence ledger (in the Employee Services app inside the BWDSB Staff Portal) in the period after the at-cost leave day(s) to ensure that the amount that was deducted from your pay was correct.
- The application of this clause will not result in on-calls being assigned to members.
FAQs re: TBU LEAVES
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AT-COST PERSONAL DAYS18.03.05
At Cost Personal Leave Subject to adequate notice to the Principal and the arrangement of coverage, the Bargaining Unit Member shall be granted an At-Cost Personal Day restricted to a maximum of five (5) per year. The timing of such days will avoid extending existing vacation periods. The cost for such a day will be the minimum cost of a qualified occasional teacher (not to exceed 1/194 of Group 3, Year 0) whether the member has been replaced not. The cost to the member for such a day will not exceed 1/194 of the member's annual salary. There will be no deduction from sick leave, and no impact upon pension subject to current Teacher Pension Plan regulations. On any given day no more than three such leaves will be granted at any one site. The application of this clause will not result in on-calls being assigned to members. |
TEACHER-FUNDED LEAVE -- A.K.A. DEFERRED-SALARY LEAVE
The Teacher-Funded Leave Plan allows Members an opportunity to take a one-year (or one-semester) leave and, through the deferral of salary, finance the leave. In each year of the plan preceding the year of the leave, the Member will be paid a percent of their annual salary. The remaining percent of annual salary shall be deferred and deposited to a joint trust fund at the Employer’s banking institution. The amount deposited, together with interest earned, shall be retained for the Member to finance the year of leave.
Complete information about the deferred-salary leave plan can be found in the TBU Collective Agreement, Article 18.12, “Teacher-Funded Leave Plan.”
Download a summary of the deferred-salary leave plan:
Complete information about the deferred-salary leave plan can be found in the TBU Collective Agreement, Article 18.12, “Teacher-Funded Leave Plan.”
Download a summary of the deferred-salary leave plan:
“Inclement Weather” entries in your absence ledger?
Feb 24, 2023
Some members are reporting that they have noticed “inclement weather” entries in their absence ledger inside the Staff Portal.
For most people, there have been no deductions from pay, sick days, or any other types of leave days – but you should check. The “inclement weather” notation shows a “credit loss” but so far no-one has reported that their pay or sick days have been affected, so the “credit loss” is meaningless.
All members are encouraged to check their absence ledger and pay stub regularly, at least once per pay cycle.
Instructions for checking your absence ledger are available here, including an explanation of the most common absence codes. If you find a discrepancy in your absence ledger, please speak to the school administrator who handles absences immediately so that it can be corrected.
Feb 24, 2023
Some members are reporting that they have noticed “inclement weather” entries in their absence ledger inside the Staff Portal.
For most people, there have been no deductions from pay, sick days, or any other types of leave days – but you should check. The “inclement weather” notation shows a “credit loss” but so far no-one has reported that their pay or sick days have been affected, so the “credit loss” is meaningless.
All members are encouraged to check their absence ledger and pay stub regularly, at least once per pay cycle.
Instructions for checking your absence ledger are available here, including an explanation of the most common absence codes. If you find a discrepancy in your absence ledger, please speak to the school administrator who handles absences immediately so that it can be corrected.
ADDITIONAL RESOURCES
EI Booklet
LTD Guide
For the LTD Termination Memo and LTD Termination Form, please visit the TBU Retirements page.
LTD Guide
For the LTD Termination Memo and LTD Termination Form, please visit the TBU Retirements page.